QR codes in the room that you edit without reprinting

The in-room folder ages fast. Breakfast hours shift, a room service price goes up, the wifi password gets renewed, and suddenly thirty folders need redoing. Many hotels have swapped part of that paper for QR codes, since a dynamic code updates without a reprint. This page describes a simple setup, what to put behind each code, and which plan fits the size of your property.

What guests look for from their room

The questions that reach reception from a room almost always cover the same few topics. Each one matches a type of code Scanolo can produce today.

• Wifi. A code that offers to join the network in one scan. As a static code, it's free and doesn't count toward your quota. As a dynamic code, it opens a page with the network name and a password to copy, which you edit whenever it changes.
• Room service. A mobile menu page with sections, prices, dishes you mark unavailable in one tap, dietary labels and the 14 regulated allergens.
• The in-room guide. A PDF we host, with opening hours, services and useful numbers, which you replace as soon as something changes.
• Reviews. A code that opens the review form of your Google listing directly, or the page of whichever platform you want feedback on.

One code per topic, or a single page for everything

On a nightstand, one code gets scanned more readily than four codes in a row. The “link list” type builds a mobile page with your logo, a welcome line and up to 30 buttons: the room service menu, the guide, reviews, restaurant booking, the tourist office's events calendar. You can edit or remove any button at any time.

Wifi is the exception. A button on a web page can't connect the phone to the network. All it can do is lead to the page showing the password. For a one-scan connection, keep a separate wifi code on the card handed out at check-in or on a sticker near the desk.

Set up this way, the link page, the menu and the guide take three dynamic codes, the wifi stays static and the review link sits directly on the page. A small hotel can start on the Free plan.

Setup: sizes, supports, placement

A code read from 30 or 40 cm, on a nightstand tent card or a card on the desk, should be 3 cm per side. On the back of the door, where people read standing a metre away, allow 10 cm. Keep dark modules on a light background, leave a white margin around the code, and avoid glossy paper under a bedside lamp.

Write next to it what the guest will find, for example “Room service, opening hours, wifi: scan here”. A code with no explanation gets scanned less than one that says what it does. Test each support with an iPhone and an Android before printing the full run.

• Tent card or card on the nightstand: the link page or the room service menu.
• Card handed out at check-in: the static wifi code, with the network name written out.
• Back of the door: the PDF guide, with opening hours and useful numbers.
• Reception, at check-out: the code that opens the review form.

Measuring what actually gets used

Every dynamic code counts its scans per day, with country, device type and time, without cookies and without storing the IP address in clear. One code per floor or per room category tells you, for instance, whether the room service menu gets opened in the evening or never, and whether the guide could be shorter.

The Starter plan keeps a year of statistics and goes up to 25 codes. With forty rooms and one code per room, you'll outgrow it. The Pro plan offers 250 codes, three years of history and three members, say reception, management and the restaurant. One code per floor is often a sensible middle ground.

Frequently asked questions